KYORIN Rimedio Corporation recognizes that the protection of personal information is an important part of its mission in the research, development, manufacture, sale, and all other business operations of pharmaceuticals, and has established this policy to ensure that all executives and employees are aware of it and that it is faithfully implemented.

1. Collection, use and provision of personal information

   We collect and use personal information to the extent necessary for research and development, manufacturing, sales, and other business operations of pharmaceutical products. We will not provide personal data to third parties without the consent of the individual, except as permitted by law.

2. Appropriate management of personal information

   We will take reasonable security measures to prevent loss, destruction, alteration, leakage, or unauthorized access to personal data and manage it appropriately.

3. Compliance with laws and regulations concerning personal information

   We handle personal information in compliance with the Act on the Protection of Personal Information and other applicable laws and regulations. In addition, we appoint a personal information manager from among our directors and organize a personal information management committee headed by the personal information manager to ensure the appropriate use and management of personal information.

4. Deposit of Personal Data

   In the course of our business operations, we may outsource the handling of personal data to outside parties. In the event of outsourcing, we will enter into a contract with the outsourced party to ensure proper handling, and conduct inspections of the status of implementation as necessary.

5. Disclosure, Correction, Suspension of Use, etc. of Retained Personal Data

   When we receive a request from an individual for notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, elimination, or suspension of provision to a third party of retained personal data, we will faithfully respond to such request in accordance with the provisions of the law.

6. Maintenance and improvement of personal information protection

   We will educate our directors and employees to ensure that personal information is handled appropriately, conduct regular inspections, and continuously review and improve our efforts to protect personal information.

... and upwards

1. Personal information (retained personal data) pertaining to physicians, dentists, pharmacists, and other medical personnel, as well as those belonging to research institutions related to medical and pharmaceutical sciences
   • Provision and collection of information on the proper use of pharmaceuticals and other products
   • Provision and collection of information on the quality, safety or efficacy of pharmaceutical products, etc.
   • Conducting surveys and research in the fields of medicine and pharmacy
   • Provision and collection of medical and academic information
   • Membership verification and communication to members of an Internet site for medical professionals
   • Requesting and conducting clinical trials and post-marketing surveillance
   • Academic lectures, workshops, etc.
   • Collection, provision and handling of information in the event of a recall of pharmaceutical products, etc.
   • Notifications and reports to government agencies
2. Personal information (personal data in possession) pertaining to users of the Pharmaceutical Consultation Service and other company contact points
   • Examination, investigation, response, and record keeping of the contents of consultations, communications, etc.
   • Contacting and providing information to product manufacturers, distributors, medical professionals, etc.
   • Visitor Management
   • Notifications and reports to government agencies
3. Personal information (retained personal data) pertaining to directors and employees of client companies
   • Contact, negotiation, provision of information, and various other arrangements necessary for transactions related to our business purposes, such as sales transactions of finished products and raw materials
4. Personal information (retained personal data) pertaining to applicants for employment
   • Reviewing and deciding whether to accept or reject the application, contacting the applicant, and submitting notifications in accordance with various laws and regulations, etc.
5. Personal information (retained personal data) pertaining to officers, employees, retirees, etc. (including their family members)
   • For work management, personnel evaluation, determination and payment of remuneration and salary, tax-related procedures, skill development, welfare, health and safety management, other employment management, and legally required procedures
   • Notifications and reports to government agencies
   • Publication in the company newsletter
   • Contacting OB members and sending handouts to them
6. Purpose of use of information from surveillance cameras, etc.
   • Security and safety management measures

We may provide personal information (retained personal data) as described in (1) through (6) above to subcontractors to the extent necessary to achieve the purposes of use described above.

1. Ltd. and we share the medical database with them as a member. The items of personal data to be jointly used, the scope of joint users, and the purpose of use shall be specified by the management representative. The company's websitefor more information.
2. The Company has no parent company or other affiliated companies (includinghttps://www.kyorin-pharm.co.jp/en/company/company/group.shtml(a company listed in the "Company"), to the extent reasonably necessary for the purposes described in the following items. The Company shall be responsible for the management of such personal information.

   Items of personal information to be shared:

   (1) Basic information about the individual, including name (including maiden name), date of birth, education and employment history, gender, address, telephone number, and emergency contact information; family structure, dependents, family names, contact information, and other information about the individual's family; and the individual's organization, qualifications, position, evaluation, awards and punishments, salary amount, and payroll account
   Purpose of use
   For business communication, personnel evaluation (including consideration of secondment and transfer), determination and payment of compensation and salary, tax-related procedures, skill development, benefits, health and safety management, other employment management, legally required procedures (including those related to secondment and transfer), and other personnel treatment decisions
   (2) Health information such as health examination results, medical history, etc.
   Purpose of use
   To ensure a healthy working environment, to fulfill safety considerations for workers, and for other employment management and legally required procedures
   (3) Corporate Pension Plan Information
   Purpose of use
   To perform various procedures related to the relevant pension plan
   Other: Information related to shareholding associations, financial savings, etc.
   Purpose of use
   For various procedures and communications related to the use of the relevant system, as well as other procedures necessary for system administration and legal purposes.
   
3. The Company will use the personal information listed in (5) of "Article 1. Purposes of Use of Personal Information (Retained Personal Data)" (5) regarding directors, employees, their family members, and persons voluntarily insured by the Company will be shared with the KYORIN Health Insurance Association to the extent reasonably necessary to provide insurance benefits from the Association, various services provided by the Association's insurance business, and for other purposes of the Association's activities. KYORIN Health Insurance Association is responsible for the management of such personal information.

Method of Accepting Requests for Disclosure, etc.

The method of accepting requests for disclosure, etc. (notification of purpose of use of retained personal data, disclosure, correction, etc., suspension of use, deletion, suspension of provision to third parties, and disclosure of records of provision to third parties) from the person in question is as follows.

1. Please fill out the required information in the form prescribed by the Company and send it by mail to the contact listed below.

   Address:

   287-1, Shimocho, Moroe-cho, Kanazawa, Ishikawa 920-0017, Japan

   Name:

   KYORIN Remedio Co.
   Personal Information Manager

   Click here for a request form for notification of purpose of use, disclosure, etc. of retained personal data
2. In order to confirm that the request is made by the person in question or his/her representative, the following documents must be presented. The required documents will not be returned and will be properly stored by the Company.
   (1) Identification
   • Copy of driver's license or passport, and original copy of abstract of family register or certificate of residence
   • If you do not have a driver's license or passport, a copy of your health insurance card or pension book, and an extract from your family register or original resident certificate
   (2) Proxy Confirmation
   • Identification of agent
   • Same as (1) above
   • Confirmation of authority of representation (legal representative of a minor or an adult ward)
   • A copy of the family register and a copy of the written judgment (by an agent authorized by the principal to make the request for disclosure, etc.)
   • A letter of attorney with the person's seal and certificate of seal registration of the person

We will provide our response by mail or electromagnetic record within two weeks after the required documents reach us.

1. In order to ensure the proper handling of personal data, the Company has formulated this "Important Matters Concerning the Handling of Personal Information" and has established internal rules that stipulate handling methods, responsible persons and persons in charge, and their duties for each stage of personal data, including acquisition, use, storage, provision, deletion, and disposal. Furthermore, to the extent necessary in light of the business characteristics of the division handling personal data, a handling manual has been formulated for each division.
2. We have appointed a person responsible for the handling of personal data, clarified the employees who handle personal data and the scope of personal data handled by such employees, and established a system for reporting to the person responsible in the event that we become aware of facts or signs of violation of laws, internal rules, or other regulations. The status of personal data handling at the Company is periodically self-inspected and audited by other departments.
3. We have established internal rules and regulations that stipulate compliance with the handling of personal data as described above, and require our employees to comply with such rules and regulations.
4. Physical Security Control Measures The Company designates a responsible person and a person in charge according to the purpose of use of personal data, and implements measures to prevent unauthorized persons from accessing personal data. In addition, the Company has taken measures to prevent theft or loss of equipment, electronic media, and documents that handle personal data, and has implemented measures to ensure that personal data is not easily revealed when such equipment, electronic media, etc. are carried, including within the business site.
5. In addition to implementing measures to prevent unauthorized persons from viewing personal data as described above, the Company has introduced a system to protect the information systems that handle personal data from unauthorized external access or unauthorized software.
6. Understanding the External Environment We will not provide or store personal data to any foreign countries or regions other than those designated by the Personal Information Protection Commission under Article 24 of the Act as "foreign countries, etc. that have systems for the protection of personal information that are recognized as being at the same level as those in Japan in protecting the rights and interests of individuals," and the results of the "Survey on the Actual Conditions of Cross-border Transfer of Personal Data in Business Activities" conducted by the Commission. In principle, the provision, storage, etc. of personal data to foreign countries or regions other than those selected based on the results of the "Survey on Transborder Transfer of Personal Data in Business Activities" conducted by the Committee will not be conducted. When providing or storing personal data in these countries or regions, we implement security control measures based on our understanding of the systems for the protection of personal information in those countries or regions.

Please contact the following for complaints, consultations, and other inquiries regarding the Company's handling of personal information.

Address:

287-1, Shimocho, Moroe-cho, Kanazawa, Ishikawa 920-0017, Japan

Name:

KYORIN Remedio Co.
Department in charge of compliance

Phone:

076-239-2270

FAX number:

076-239-2280

We are a covered entity of the Federation of Pharmaceutical Manufacturers' Associations of Japan, an authorized personal information protection organization approved by the Minister of Health, Labor and Welfare. The Association accepts complaints and consultations regarding the handling of personal information by covered entities.

For inquiries, please contact

Secretariat of the Federation of Pharmaceutical Manufacturers' Associations of Japan, Certified Personal Information Protection Organization

Address:

3-7-2 Nihonbashi-Honcho, Chuo-ku, Tokyo 103-0023, Japan
MFPR Nihonbashi-Honcho Building 3F

Phone:

03-5843-6494

Reception:

10:00 a.m. to 4:00 p.m. (except Saturdays, Sundays, national holidays, year-end and New Year holidays, and other designated holidays)

URL:

http://www.fpmaj.gr.jp/